Every certificate you hold is quietly counting down to expired.
Insurance, food safety certifications, permits, quality certs: they were valid when you collected them. Clover tracks every expiry date, runs renewal drives before anything lapses, and keeps the complete history, so current stays current without the chase.
Where renewals break down
Documents are collected once, then trusted forever.
The certificate was valid at onboarding. That was two years ago. Nothing in a shared drive tells you it lapsed, so your coverage picture is whatever it happened to be the last time someone looked, and the gap only surfaces when an audit or an incident finds it first.
Renewal season is a manual chase, every time.
Someone exports a spreadsheet of expiry dates, sends a batch of emails, and spends the next six weeks chasing replies, wrong versions, and expired attachments. Multiply by every document type and a few hundred suppliers, and renewals become someone's whole job.
A lapsed certificate is a liability with your name on it.
The supplier whose insurance quietly expired is still delivering. The certification your customer contract requires lapsed a quarter ago. When something goes wrong in that window, "we didn't notice" is the answer nobody wants to give.
Expiry tracked. Renewals driven. History kept.
Clover watches every time-bound document you hold: who it belongs to, what it covers, and when it expires. Renewal tasks fire automatically on your schedule, AI validates the replacement at submission, and every version is retained, so you can always show what was valid, when.
Every expiry date, watched
One view of every certificate across your supplier base: current, expiring soon, and lapsed. No exported spreadsheets, no calendar reminders, no surprises.
Renewals run on autopilot
At the window you set, the supplier gets a renewal task automatically, with reminders that escalate until it's done. Your team handles the holdouts, not the whole list.
Replacements validated at the door
AI reads the renewal at submission, checks dates, coverage, and requirements against your rules, and rejects what doesn't qualify, so an expired or wrong document never quietly replaces a valid one.
No more renewal season.
Tell Clover what must stay current
Document types, coverage requirements, and renewal windows per supplier category: insurance for everyone, food safety certs for food vendors, permits where they apply.
Renewal drives run on your cadence
Tasks fire automatically ahead of expiry, reminders escalate, and the dashboard shows exactly what's current, due, and lapsed across the whole base.
Validated replacements, retained history
AI validates each renewal at submission, your team reviews the exceptions, and every version is kept, so the compliance picture is provable for any date, not just today.
Every industry holds expiring documents. Most find out late.
Foodservice
Food safety certifications, insurance, and permits kept current across hundreds of suppliers, before the auditor checks.
See Clover for foodserviceRetail
Vendor insurance and compliance certificates renewed before they lapse, with the history to prove continuous coverage.
See Clover for retailManufacturing
Quality certifications, ISO registrations, and insurance kept current across your tiered supply base, with the history to prove it.
See Clover for manufacturingCorporate Procurement
Vendor insurance, security attestations, and compliance certificates renewed on schedule, before a lapse becomes your exposure.
See Clover for procurementHealthcare
Credentialing, licensure, and insurance certificates tracked and renewed across suppliers and distributors, before anything expires mid-contract.
See Clover for healthcareYour industry
If you hold documents that expire and the renewal process is a spreadsheet, this workflow applies.
See all solutionsFrequently asked questions
Every time-bound document, insurance certificates, quality and food safety certifications, permits, carries its expiry date in Clover. At the renewal window you set, the supplier automatically receives a renewal task with escalating reminders, AI validates the replacement at submission, and every version is retained with its verification history.
Clover stores each supplier's COI with its expiry date, coverage amounts, and named insureds. Ahead of expiry it automatically sends the supplier a renewal task with escalating reminders, and when the new COI comes in, AI checks the coverage minimums, dates, and entity against your requirements before it replaces the old one. You get one live view of which suppliers are covered, expiring, or lapsed, and a full history to prove continuous coverage.
Document collection gets documents in the door: requested, validated, and stored. Certificates & renewals keeps the time-bound ones current: tracking expiry, driving renewals before anything lapses, and preserving the version history. Collection is the intake; renewals are the upkeep.
Yes. When the supplier uploads a renewal, AI extracts the key fields, dates, coverage amounts, certifying body, and checks them against your requirements. A document that's expired, short on coverage, or for the wrong entity is rejected on the spot, before it ever replaces the valid one on file.
Yes. Clover retains every version of every certificate with who verified it and when, so continuous-coverage questions from auditors, insurers, or customers are answered from the record, not reconstructed from email.
Annual insurance (COI) renewal across the whole base, food safety and quality certification renewals (GFSI, SQF, ISO, kosher, organic), permit renewals, and recurring attestations like codes of conduct. Prebuilt Solution Templates exist for the common ones, and any time-bound document you define gets the same treatment.
See your renewal chase disappear
We'll show you expiry tracking and a live renewal drive on documents like yours.
We start with your problems, then show you how Clover would solve them. A real walkthrough with someone who knows supplier operations.
Typical deployments cost less than a single compliance coordinator.
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- SOC 2 (in progress)
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